University email retention policy states that students are no longer eligible for an account 1 year after their last eligible to enroll semester. There is provision for a one year extension.
In practical terms this means:
- Approximately 1 year after you graduate, you will receive notice that your account is going to be deprovisioned.
- At that time, you will be able to go to https://aims.umsystem.edu and choose the self service option to request your “one year extension”.
- One year from the time of that request, your account will be completely deleted including all content that was on it in any form, this includes email in your Office 365 account, onedrive documents, google drive content, etc.
Please do not contact helpdesk ahead of time or immediately after you graduate. You will receive notifications automatically, and you can periodically check the AIMS Self Service portal for the signup page. Note that the 1 year extension will start the moment you submit that request.
In the below screenshot, you’re looking for the “Request Former Student Extension” option, which will NOT be visible until your count is actually being scheduled for deprovisioning. See the AIMS Self Service Help online documentation for more information.
